Accounts Clerk

Job Summary

Operating Division : Transnet Properties
Position Title : Accounts Clerk
Employee Group : Non Permanent
Department : Support
Location : Durban
Reporting To : Practitioner: Finance
Grade Level : I2X
Reference Number : 80000239

Position Purpose:
Reconcile and process customer accounts and documentation pertaining to leases and rentals of property in Transnet
Property. Ensure timeous Credit control.
Position outputs:
Documents Processing
Invoice rentals and utilities to be captured into SAP – internal and external
Renewals and adjustments to lease/rentals to be processed
Additions/alterations to lease/rentals to be processed
Update SAP with debtors information
Credit evaluation of potential tenants
Account Reconciliations
Reconcile all Debtors accounts

Qualifications & Experience:
Grade 12
Bookkeeping certificate (2 years)
12 months relevant experience
Competencies:
Interpersonal skills

Query Resolutions-Internal and External
Liaise with internal staff/consultants with regards to outstanding debt and follow up with debtors for immediate settlement
Analyse Aging to verify status of delinquent accounts and solicit payments on overdue accounts via telephone, emails and
LOD
Coordinate and monitor bad debts and legal processes and monitor progress regularly.
Efficient credit control
Ensure that all errors have been identified and corrected timorously.
Billing Verifications
Verify all billing from RE and adjust accordingly” (Large Volumes)
Run pre billing and report errors to the relevant leasing administrator
Process update run
Create invoices and compile invoice list and statements to be sent out to debtors
Banking and Receipting
Receive and receipt all cash payments
Initiate deposit slip and banking schedules
Bank money received
Allocate receipts to relevant invoices
Assist cash management with unidentified receipts
Cash forecasting
Account Maintenance
Adjust and amend all debtors accounts in the system
Verify information on the system is true and accurate
Modify and update the debtor database regularly and consistently
Reporting

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Analyse regions age analysis
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Accruals / Journals
Error Reports
Billing reports
Up dating of lease register
Internals – Clearing, ensuring all facilities invoices are captured, communicate with relevant OD’s to confirm amounts billed,
compile confirmation report to send to head office.
General Administration and Ad Hoc Duties
Process all prop-forms and check pre-listings
Communicate with leasing agents and give functional support
Communicate with legal advisors
Handle queries of the auditors
Maintenance of an effective filing system
Any other ad hoc duties that might be required in support of the financial administration function.
Ensure that all internal controls are maintained as per Transnet’s polices and procedures.
Assist in resolving internal and external audit queries

How To Apply?

This advert is open for application by external applicants.
Equity Statement :Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating
Division.
Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section
of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.
Alternative Application Methods: (Completed Curriculum Vitae to be submitted)
Any questions regarding the application or recruitment process should be sent in writing to
SAMANTHA.BAATJIES@TRANSNET.NET.
We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email Transnet@tip-offs.com
PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any
suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.

Closing Date:11 February 2020

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